Sons Of Confederate Veterans (“Company,” “we,” “us,” or “our”) operates the website located at scv.org (the “Website”). We are a 501(c)(3) nonprofit organization dedicated to historical preservation and education.
We are committed to protecting your privacy and ensuring you understand our practices regarding the collection and use of your personal information. This Privacy Policy explains how we collect, use, disclose, retain, and otherwise process your personal information in connection with our Website and services.
2. INFORMATION WE COLLECT
We collect information in the following ways:
Information You Provide Directly
Contact forms (name, email, phone, message)
Membership registration and applications
Donation and payment information (name, address, email, payment method)
Newsletter and communications subscriptions
Account creation and profile information
Event registrations and RSVP information
Volunteer and employment applications
Information Collected Automatically
Browser and device information (IP address, browser type, operating system)
Website usage data (pages visited, links clicked, time spent on pages)
Cookies and similar tracking technologies (see Section 7)
Analytics data (traffic sources, referral information)
Third-Party Information
We may receive information about you from third-party sources such as payment processors, social media platforms, and data enhancement services to verify and update our records.
3. HOW WE USE YOUR INFORMATION
We use your information for the following purposes:
Processing donations and managing membership accounts
Sending newsletters, updates, and promotional materials
Responding to inquiries and providing customer support
Organizing and managing events and registrations
Improving the Website and user experience
Conducting surveys, polls, and market research
Fulfilling legal and tax obligations related to donations
Detecting, investigating, and preventing fraud and other illegal activities
Personalizing your experience on our Website
Complying with legal requirements and protecting our legal interests
4. LEGAL BASIS FOR PROCESSING
We process your information on the following legal bases:
Consent: When you voluntarily provide information or consent to our processing
Contractual Obligation: To fulfill memberships, donations, and service requests
Legitimate Interest: To improve our Website, conduct nonprofit operations, and pursue our nonprofit mission
Legal Obligation: To comply with tax, financial, and other legal requirements
5. DATA SHARING AND THIRD PARTIES
We do not sell your personal information. We may share your information with:
Service Providers
We share information with vendors and service providers who assist us in operating our Website and conducting our nonprofit activities, including payment processors, email service providers, hosting providers, and analytics platforms. These providers are contractually obligated to use your information only as necessary to provide services to us.
Legal Obligations
We may disclose your information when required by law, court order, government request, or if we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others.
Business Transfers
If we merge with or are acquired by another organization, your information may be transferred as part of that transaction. We will provide notice before your information becomes subject to a different privacy policy.
Affiliates
We may share information with our affiliated nonprofit organizations to support our shared mission and activities.
6. DATA SECURITY
We implement appropriate technical, administrative, and physical safeguards to protect your personal information against unauthorized access, alteration, disclosure, and destruction. These measures include:
Encryption of data in transit and at rest
Secure socket layer (SSL) technology on our Website
Restricted access to personal information on a need-to-know basis
Regular security assessments and updates
While we employ security measures designed to protect your information, no security system is impenetrable. We cannot guarantee absolute security of your information.
7. COOKIES AND TRACKING TECHNOLOGIES
We use cookies and similar tracking technologies to enhance your experience on our Website. These include:
Essential Cookies
Necessary for website functionality, such as authentication and session management.
Analytics Cookies
We use Google Analytics and similar services to understand how visitors use our Website. Analytics providers may use cookies to track your activity.
Marketing Cookies
We may use cookies to personalize content and measure the effectiveness of campaigns.
Do Not Track
Most browsers include a Do Not Track (DNT) feature. We recognize DNT signals; however, we do not alter our data collection practices in response to DNT. You can manage cookie preferences through your browser settings.
8. CHILDREN’S PRIVACY
Our Website is not directed to children under 13 years of age, and we do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13, we will delete such information promptly. Parents or guardians who believe their child has provided information to us should contact us immediately.
9. YOUR PRIVACY RIGHTS
Depending on your location, you may have certain privacy rights:
California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have the right to:
Know what personal information is collected, used, and shared
Delete personal information collected from you (with certain exceptions)
Opt-out of the “sale” or “sharing” of your personal information
Correct inaccurate personal information
Request information about data disclosed in the prior 12 months
Virginia, Colorado, Connecticut, and Utah Privacy Rights
If you are a resident of Virginia, Colorado, Connecticut, or Utah, you have similar rights to access, delete, correct, and opt-out of processing of your personal information.
European Users (GDPR)
If you are located in the European Union or United Kingdom, you have the right to access, rectify, erase, restrict, and port your personal information. You also have the right to object to processing and withdraw consent at any time.
Exercising Your Rights
To exercise any of these rights, please contact us using the information provided in Section 13. We will respond to your request within the timeframe required by applicable law. We may request verification of your identity before processing your request.
10. DATA RETENTION
We retain your personal information for as long as necessary to accomplish the purposes outlined in this Privacy Policy, including to satisfy legal, accounting, and reporting requirements. The retention period may vary depending on the context of processing and our legal obligations. For example:
Donation records are retained for tax and accounting purposes as required by law (typically 7 years)
Membership information is retained as long as you maintain membership
Analytics data is typically retained for 12-24 months
11. INTERNATIONAL USERS AND GDPR
If you are located in the European Economic Area, United Kingdom, or Switzerland:
Data Controller: Sons Of Confederate Veterans is the data controller for personal information collected through our Website.
Legal Basis: We process your information based on your consent, contractual obligation, or our legitimate interests in operating the Website and advancing our nonprofit mission.
Data Transfers: Your information may be transferred to and stored in countries outside the EEA with different data protection laws. We implement appropriate safeguards to protect your information, including standard contractual clauses.
Data Protection Officer: You may contact our representative regarding your privacy rights.
12. THIRD-PARTY LINKS
Our Website may contain links to third-party websites. This Privacy Policy does not apply to external websites, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites before providing personal information.
13. POLICY CHANGES
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, and other factors. We will post the updated policy on our Website with a new effective date. Your continued use of our Website following the posting of changes means you accept the updated Privacy Policy. We encourage you to review this policy periodically to stay informed.
14. CONTACT US
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:
Sons Of Confederate Veterans
Website: scv.org
For privacy-related inquiries, please contact us through our Website contact form or email.
California Privacy Rights Request: Residents of California may submit a verifiable consumer request by contacting us through our Website.
We will respond to all privacy requests within the timeframe required by applicable law.
DISCLAIMER: This Privacy Policy is provided as a general template and may require additional customization based on specific business practices, data flows, and regulatory requirements. It is recommended to have legal counsel review this policy to ensure compliance with
